(415) 246-0101

Microtechs Blog

Tip of the Week: Functional Excel Features

Tip of the Week: Functional Excel Features

Spreadsheets are great for organizing information, but they aren’t particularly interesting to look at--especially if you aren’t using Microsoft Excel to the best of your ability. Today’s tip is dedicated to going over some of the more obscure Microsoft Excel tips and tricks that will help you stylize your spreadsheets and make them more dynamic.

Visible Zeros
Have you ever tried to enter in any number that begins with a zero into Excel? Chances are that you have, whether it’s for entering in serial numbers or dates. Excel will hide these zeros, making 000857 actually display as 857. This makes certain data inaccurate. You can fix this issue by adding a quotation mark in front of the number, keeping the zeros from being omitted from the result.

Create a Dropdown List
You can add a dropdown list to your spreadsheet so that it can showcase a lot of information in one particular cell. First, you have to click Validate in the Data tab, located in the header menu. Once you’re on the Settings page, you’ll see a menu labelled Allow. Next, select List and highlight the cells that make up the options you’d like in your dropdown menu. Once you’re done, click OK.

Accessing Tools on the Developer Tab
Depending on what you expect to use Excel for, you might have a need for more advanced capabilities for your spreadsheet. You can create option buttons, macros, and much more. These options can be found in the Developer tab, which will be hidden by default. First, you need to access the Excel menu at the top of your screen. You’ll select Preferences after this. From here, you select Ribbon & Toolbar. You’ll next see a list of the various options that you can add or remove from your Tabs. If you select Developer, you’ll see the tools that we just discussed.

Shading Every Other Row
Spreadsheets are difficult to look at when each row looks the same. You can add shading to the format to make it a little easier on the eyes. To do this, just highlight the area you want for this effect. You can use the shortcut Select All (Ctrl + A) to apply this effect to your entire sheet. In the Home tab, click on the Conditional Formatting option and select New Rule. You’ll then see a Style dropdown menu with the option for Classic. You’ll select Use a formula to determine which cells to format. Enter the formula =MOD(ROW(),2) and pick your desired color, and your spreadsheet should be striped quite nicely.

What are some of your favorite ways to take advantage of Microsoft Excel? Let us know in the comments.

Tip of the Week: Adding a Watermark to a Word Docu...
What Are the Differences Between Business Intellig...

Related Posts

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Tuesday, August 21 2018

Captcha Image

Mobile? Grab this Article!

QR-Code

Tag Cloud

Tip of the Week Security Best Practices Technology Business Computing Tech Term Privacy Network Security Cybersecurity Smartphones Malware Hardware Cloud Data Internet Android Managed IT services Communications Ransomware Passwords Microsoft Communication Wi-Fi Mobile Devices Google IT Support Software Small Business Employer-Employee Relationship Business Management Hosted Solutions Saving Money Social Media Email Business Intelligence Network Applications Blockchain Backup Cortana Gmail Save Money BDR Internet of Things Business Automation Windows 10 IT Services Managed IT Service Data recovery Artificial Intelligence Wireless Charging Outsourced IT VoIp Analytics Virtual Assistant Efficiency Networking Phishing User Tips Virtualization Innovation Collaboration Government VPN Smartphone Browser Excel Data Management Cost Management Router Computer Compliance Data Backup Data Breach Information Productivity Patch Management Tech Terms Remote Computing Wireless Computers Data Protection Data loss Cybercrime Remote Monitoring and Management Holiday Backup and Disaster Recovery Trends HIPAA Miscellaneous Amazon How To Comparison Dark Web Network Attached Storage e-waste Telecommuting Document Management Websites Printing Reporting Battery IT budget Inventory Hybrid Cloud Spam Tactics Microsoft Office eCommerce Physical Security Hard Drives A.I. Microsoft Teams Managed IT Services Hard Drive User Security Users Connectivity Apple Specifications Lead Generation Password disposal Cables Paperless Office Safety Paper Medical IT Mobile Security Virus Sales Analysis Online Shopping Laptop SSD Movies Chrome Company Culture Tip of the week Processors Value Workplace Tips Office 365 Hackers Apps iPhone Conferencing Machine Learning Voice over Internet Protocol Workers Digital Ink SaaS IT Management Operating System File Sharing Antivirus Maintenance Tablet Managed Service Managing Stress Vulnerability Plug-In Telephony Technology Tips Streaming Media Office Millennials Dongle PowerPoint GDPR Server Server Management Spyware Staff Internet Explorer Settings Facebook Unified Communications Law Enforcement G Suite Telecommute Database Business Technology Proactive IT Voice over IP Big Data Downloads Content Filtering WannaCry Edge Bandwidth Sports Storage Marketing Environment HP Cloud Computing Threat Knowledge Twitter RAM User Tip Bring Your Own Device Gadgets Error Alert Thank You Congratulations Regulation