(415) 246-0101

Microtechs Blog

Tip of the Week: 3 Microsoft Office Collaboration Tips

Tip of the Week: 3 Microsoft Office Collaboration Tips

Microsoft has consistently turned out collaboration software of all kinds, but some are more effective than others. We’ll try to single out some of the best and brightest solutions for collaboration in the business world.

OneDrive for Business
Even though OneDrive for Business shows its worth much better when used in concert with Microsoft Teams, it doesn’t need Teams in order to be effective. OneDrive allows for file sharing in programs such as Microsoft Word, Excel, or PowerPoint. If you have the application opened up, click Share in the upper right-hand corner. You’ll open up a box that provides you with your options. You can enter a name or email address, or you can get a copy of the link to share it in other ways. If you try to share the document with users outside of your organization, you’ll need to select Specific People from a dropdown menu at the top of the box. Once you’ve done this, as long as you select Allow Editing, anyone who has access to the file can edit it in real time. However, this only works for documents stored in OneDrive.

Outlook Email
It’s obvious that email helps with collaboration, but now that Microsoft Outlook 2016 has been improved with Office 365’s Groups feature, it’s better than ever before. Outlook is now capable of creating a shared space for your team to get more done through collaboration. Outlook Groups can be used for access to a shared calendar, team inbox, and document library. This gives groups a space that can be used to have conversations, schedule meetings, and store documents that might be important for the project they’re working on. As long as your organization’s IT department has enabled the option for Groups, it’s fairly simple to implement.

  • Click the Home tab in the navigation ribbon.
  • Under Groups, select New Group
  • Choose a name for your new group. The group will be given a suggested email address. Keep in mind that your group name cannot be changed.
  • Enter a brief mission statement for the group in the Description field. Keep in mind that this will be included in every welcome email that you send to new group members.
  • Set a Classification from the options provided by your organization.
  • Change your group’s Privacy level. While it defaults to private, where content can only be viewed by approved group members, there is also a public option that allows anyone to see it.
  • You can have all of the group’s conversations and events sent to all members’ email inboxes. They can then change the setting to their personal preference.
  • Once you’ve clicked Create, you’re all set.

Skype for Business
Skype for Business is extremely helpful for communicating and collaborating in the workplace, but one of its key features includes integration with Microsoft Outlook, as well as the option to see who is available at any given time, just by looking at the calendar. This is particularly helpful to schedule a meeting and post an agenda for said meeting.

To get started with these great communication solutions, reach out to us today at (415) 246-0101.

Why the Modern Billboard is Better
Does a Touchscreen Make Sense on a Computer?

Related Posts



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Tuesday, November 13 2018

Captcha Image

Mobile? Grab this Article!


Tag Cloud

Tip of the Week Security Best Practices Technology Business Computing Network Security Tech Term Internet Privacy Cybersecurity Smartphones Cloud Malware Efficiency Browser Communication Android User Tips Hardware Productivity Microsoft Passwords Wi-Fi Google Data Mobile Device Software Small Business Hosted Solutions Saving Money Network Ransomware Managed IT services Email Communications Users Managed IT Services Data recovery Business Management Workplace Tips Employer-Employee Relationship Windows 10 Networking Outsourced IT Innovation Social Media Collaboration Business Intelligence VoIp Blockchain Information Data Backup Marketing Applications Wireless Mobile Devices IT Support Internet of Things Business Backup Cortana Gmail Managed IT Service Miscellaneous Connectivity Artificial Intelligence Wireless Charging IT Services Analytics Hackers Virtual Assistant Managed Service Virtualization VPN Compliance Data Management Phishing Cost Management Government Smartphone Bandwidth Router Tech Terms Excel Cloud Computing Computers Computer Remote Computing Data Breach Save Money BDR Automation Patch Management Data Protection eCommerce Physical Security Hard Drives A.I. Cables Update Hard Drive Spam Tactics Medical IT Gadgets Company Culture Authorization Lead Generation Password How To disposal Comparison Analysis Safety Paper Mobile Security Paperless Office SaaS Online Shopping Laptop SSD Movies Voice over Internet Protocol Outlook Tip of the week Processors Virus Office 365 User Security Apps Managing Stress Machine Learning Apple Value Specifications Ink Touchscreen IT Management Operating System Plug-In Workers Digital Maintenance GDPR Sales Profitability Vulnerability Antivirus Chrome Telephony Technology Tips Streaming Media G Suite iPhone Conferencing Dongle File Sharing PowerPoint Microsoft Office 365 Server Server Management Proactive IT Millennials Staff Internet Explorer Storage Settings Facebook Tablet Unified Communications Eliminating Downtime Spyware Voice over IP Big Data Downloads Bring Your Own Device WannaCry Telecommute Database Office Edge Sports Access Control Environment Remote Monitoring and Management Law Enforcement Threat Dark Web Twitter RAM Amazon BYOD HP Holiday Backup and Disaster Recovery Business Technology Trends Hybrid Cloud Troubleshooting HIPAA Data loss Cybercrime Content Filtering Reporting Microsoft Teams Authentication Network Attached Storage e-waste Microsoft Office Websites Printing User Tip Error Battery IT budget Inventory Knowledge Wireless Internet Telecommuting Document Management Alert Quick Tips Disaster Recovery Printers Regulation Thank You Congratulations