(415) 246-0101

Microtechs Blog

Which Option is Best for Your Conferencing Needs?

Which Option is Best for Your Conferencing Needs?

Today’s businesses are much more flexible in how they can hold meetings, thanks to the development of conferencing solutions. Using these solutions, many organizations have experienced operational benefits. Today, we’ll go over the considerations around selecting your business’ conferencing solution.

Most of these considerations are based around your intended use of the solution, and what needs your business has.

Your Conferencing Considerations

How many participants does a solution support?

You will want to be sure that your conferencing solution can cover the maximum number of users you intend to have participating at a time. While you may never use your solution at max capacity, it is more practical to ensure you could, if the need arose. You will also want to be sure that your chosen solution is easily scalable, to accommodate users joining or leaving your business.

How easy is it to use?

If a solution is too difficult or complicated for your users to easily leverage, it’s apt to get in the way of effective communications. Key users might experience difficulty accessing the conversation, missing invaluable information. The mobile version of the solution should be equally accessible as the desktop version is, so attendees can participate while mobile.

Does it work with your existing implementations?

As invaluable as a reliable conferencing solution can be, that value only applies if you can use it with your existing infrastructure. Checking for this interoperability will assist you in saving time by eliminating any fiddling with the solution when the occasion to use it arises.

What kind of meetings do you anticipate holding?

Your choice of a solution should also reflect how you plan to utilize it. Are you planning on hosting company-wide forums where everyone can speak up, or are you going to be presenting information in a lecture format as a webinar? Are you likely to do both? Considering your anticipated usage of your conferencing solution makes it easier to select the right one for your needs.

What else do you need your conferencing solution to do?

In today’s business world, the more you can recycle a resource, the better. Taking this into consideration, it is important to include this in your selection criteria for your conferencing solution. Let’s consider webinars again: the ability to record your webinar as you present it can provide you with a reusable resource to refer your clients to in the future. The screen sharing capabilities that many solutions offer today also enable you to pull in other participants to offer their insights.

Of course, having the tools to hold a conference is one thing - effectively holding one is quite another.

How to Hold a Better Conference Call

Stick to the Plan

We’ve all been in that kind of meeting before: there seems to be no real purpose driving the conversation forward, and the meeting seems to be for the sake of meeting itself. A little preparation can help you to avoid rambling tangents. Create an agenda for the discussion and stick to it, sharing it out to your team to let everyone know exactly what will be discussed.

Resist Discussing Everything

Your meetings need to have a laser focus. Make sure that, as you create your agenda, you don’t throw each and every question you have for each participant into your agenda. The temptation to discussing another initiative during your conference can be considerable when the right people are present - the problem is, others who have nothing to do with that discussion will also be present. Don’t waste their time by involving them in a discussion that has nothing to do with them. Schedule another conference to discuss the other topic.

Don’t Pack Your Meeting

While we’re on the topic, don’t have people involved in your conference purposelessly. Not only is this an inefficient way for them to spend their time, it can make it more difficult for anyone to communicate effectively. Instead of packing everyone into a single meeting room, record it for those who only need to hear the information. Also, politeness and courtesy are crucial to an effective meeting. Act as you would as though you were meeting in person to encourage productive discussion.

Microtechs can help you find the conferencing solution that meets your business’ needs. Call us at (415) 246-0101 for more information.

Tip of the Week: Mental Health Tips for Office Wor...
The “Current” State of Wireless Charging

Related Posts



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Wednesday, April 24 2019

Captcha Image

Mobile? Grab this Article!


Tag Cloud

Tip of the Week Security Best Practices Technology Business Computing Network Security Productivity Privacy User Tips Tech Term Smartphones Internet Microsoft Google Efficiency Communication Data Email Passwords Malware Cybersecurity Cloud Innovation Hardware Users Mobile Devices IT Support Business Mobile Device Windows 10 Android Browser Communications Wi-Fi Managed IT Services Collaboration Business Management Network Software IT Services Small Business Ransomware Outsourced IT Data recovery Applications Wireless Holiday Hackers Workplace Tips Backup Data Backup Bandwidth Hosted Solutions Saving Money Internet of Things Managed IT services Smartphone Marketing Apps Networking Social Media Employer-Employee Relationship Cloud Computing Information Business Intelligence Chrome VoIp Blockchain Microsoft Office Mobility Artificial Intelligence Office Connectivity Tech Terms Remote Computing Excel Computers Router Computer Medical IT Data Security Value Save Money Data Breach Patch Management Data Protection Password Cortana Managed Service VPN Managed IT Service Gmail Gadgets Miscellaneous Cost Management Paperless Office Wireless Charging Facebook Virtual Assistant Compliance Office 365 Analytics G Suite Virtualization Net Neutrality Remote Monitoring and Management Automation Access Control BDR Data Management Phishing Healthcare Government disposal Edge Microsoft Teams Authentication Wireless Internet Mobile Security HP Employee-Employer Relationship Error Vulnerabilities Safety Paper SSD Movies HIPAA Virus Law Enforcement Cables Update Network Attached Storage Business Technology Analysis Training Machine Learning Content Filtering Company Culture Authorization Help Desk Operating System Telecommuting Document Management Electronic Health Records Cryptocurrency Ink Battery IT budget Hard Drive Time Management Knowledge SaaS Personal Information Antivirus Maintenance eCommerce Physical Security User Tip Voice over Internet Protocol Outlook Lead Generation Security Cameras Managing Stress Technology Tips Streaming Media Plug-In Business Continuity Server Management Health How To Comparison Touchscreen Dongle PowerPoint Tip of the week Unified Communications Processors Chrome OS GDPR E-Commerce Staff Internet Explorer Online Shopping Laptop Profitability Downloads Word Telecommute Database User Security Proactive IT Upgrade Environment Workers Digital Employees Apple Specifications Microsoft Office 365 Sports IT Management Twitter RAM Vulnerability Storage Payment Threat Eliminating Downtime Backup and Disaster Recovery Trends Sales Wearables Data loss Cybercrime Telephony Bring Your Own Device Certification e-waste Millennials iPhone Conferencing Server BYOD Inventory Spyware Human Resources Dark Web instant Messaging Websites Printing Settings File Sharing Amazon Hard Drives A.I. WannaCry Tablet Reporting Spam Tactics Voice over IP Big Data Hybrid Cloud Troubleshooting Hard Disk Drive Thank You Windows 7 Alert Congratulations Quick Tips Disaster Recovery Regulation Printers Solid State Drive